Talk through the job. Get the report.
Voice notes to job reports, with your photos attached and you checking every word
Talk into your phone in the van for a minute after the job, and it becomes a tidy, dated report with your photos attached, ready for you to check and send to the customer or the office. Speech to text does the listening, a language model does the tidying, and you have the last word.
The write-up is the job after the job.
The work's done and the van's loaded. What's left is the write-up: what you found, what you did, what you used and what wants doing next time. It usually gets done at ten at night from memory, or not at all, which is fine until the customer rings in March asking what you said about the back bedroom radiator.
Voice notes to job reports cuts the evening out. Before you pull away, you press record and talk it through the way you'd tell your mate: out of order, with the odd "oh, and". A minute later there's a proper report on your phone, dated, with the customer's details from the job, your photos underneath and the waffle gone. You read it, fix anything it got wrong, and send it.
Try it
Pick a voice note and see the report.
Three voice notes from three trades, recorded in the van after the job, rambling and all. Pick one and see the report the customer gets. The people and streets are made up, and in real life you'd fix anything it misheard before sending.
Voice note
Job report
Pick an example and press "Write it up".
A demo with pre-written examples. No AI is called and nothing is sent anywhere. In real life you'd check it before it goes out.
This demo needs JavaScript. It shows a rambling voice note turned into a tidy job report, ready to check and send.
What you say.
Whatever comes out, in whatever order. No form and no special words.
What it does.
Sorts it into work done, parts, recommendations and the next visit, with the customer and date from the job.
What you do.
Read it, check the numbers, change anything that's wrong and send it.
What it can write up.
Most write-ups after a visit are the same few things, told slightly differently each time. AI job reports put them in the same order every time, with your logo on.
Job reports for the customer.
What you found, did, used and would recommend, in plain words, sent as a PDF or a link. The customer has it in writing rather than half-remembered from the doorstep.
Service records.
For work that comes round again, like boiler services, gutter clears and garden visits. AI service reports follow the same layout every visit, so next year starts with this year's notes.
Snag lists.
Walk round, talk and take photos as you go. Each snag becomes its own line with its room and photo, ready to tick off.
Handover notes.
A site report from voice notes for the next person on the job, the office or the customer: what's finished, what isn't, and where the stopcock is.
Accents, site noise and the numbers it mishears.
Speech to text copes with most accents, a bit of mumbling and a radio in the background. It's weakest exactly where it matters to you: numbers, part numbers, model names and trade words. A 15 can turn into a 50, and a make of valve can come out as a word nobody has ever said.
So every report has a read-back step. The numbers, names and parts it heard are picked out for you to check, and anything it wasn't sure of is flagged rather than guessed. It can be given a list of the makes and words you use most, which helps it hear them, and we try it on a few of your real voice notes before you rely on it.
On a noisy site, sitting in the van with the door shut helps more than anything we can build.
Certificates and sign-off stay with the person who signs.
Some paperwork is regulated, like gas safety records and electrical certificates. A report written from a voice note doesn't replace any of it. The qualified person checks the work, completes the certificate and signs it, and if you use certificate software, you keep using it.
What it can do is take the boring bits off their plate. The customer, the address, the appliance or the board, the date and a first draft of the notes can be ready and waiting, so the person signing reads, corrects and finishes them rather than typing from scratch. The report never says something is safe or has passed. That's their call, in their words.
Everything else works the same way. It drafts, you check, and nothing reaches a customer with your name on it until you've pressed send.
Where the reports live, and what it costs to run.
Each report is filed against the customer, the address and the job, with the photos alongside. If you use our job management software for trades, it lands on the job next to the quote, the certificate PDF and the invoice. If you use a ready-made app, we'll look at passing the PDF across. If you use nothing yet, a searchable list of reports by name and postcode does the job.
Customer details stay in accounts you control. You choose what it can see, and it's set up to keep what it needs and no more. The voice recording can be deleted once you've checked the report.
The speech to text and the AI model usage run on accounts in your name, so you pay the providers directly and can see exactly what it costs. Our build and support are a fixed price.
Questions about AI job reports.
What if it gets something wrong?
You fix it before it goes. Every report waits for you to read it, with the numbers, names and parts picked out so they're quick to check. The corrected version is the one that's sent and filed. If it keeps mishearing the same word, we add it to the list it listens for.
Can it fill in my gas or electrical certificates?
No. Regulated certificates are completed and signed by the qualified person, on paper or in the certificate software you already use. It can have the customer, address, appliance details and draft notes ready for that person to check and finish, and nothing more.
Does the customer see the report straight away?
Only when you send it. You choose who gets it, the customer, the office or both, and whether it goes as a PDF or a link by email or text. Some firms keep a fuller version for the office and a shorter one for the customer.
Can I add photos?
Yes. Take them as you go and they're attached in the order you took them. Say "that's the bracket I replaced" in the voice note and it can use that as the caption. They're filed with the report against the job and the address.
How much does it cost?
It depends on how many kinds of report you need and where they end up, so there's no price list. We'll look at a few of your real write-ups and voice notes, then give you a fixed quote for the build. The running costs are paid by you, directly to the providers, on accounts in your name.
AI job reports for your trade.
Some of the trades we build for. Or see everyone we help.
Got something that's slowing you down?
Tell us what's eating your time, in your own words. We'll tell you honestly whether we can help, and what it would take.